HR Policies and Procedures

331.1 - INCLUSION AT LARIMER COUNTY

This policy represents Larimer County’s commitment to maintaining an Inclusion Advisory Council and Inclusion Plan. The Inclusion Advisory Council and Plan ensure that Larimer County values inclusion, recognizes the impact it has on the success of our employees and the services they deliver, and addresses matters related to inclusion. Larimer County is committed to understanding and enriching a diverse workplace experience for our employees by providing all employees a space to voice their concerns, share their ideas, thoughts, and opinions.

I - Definitions
II - Culture of Inclusion
III - Commitment Statements

331.2 - RECRUITMENT, APPLICATIONS, AND HIRING

To describe how the County will administer the employment application process, hiring, and related issues. This information will serve to inform employees and guide them in the area of employment opportunities provided by the County.

I - General Policy
II - Application for Employment
III - Job Postings
IV - Screening Employment Applications
V - Onboarding
VI - Immigration Reform and Control Compliance
VII - Limited Term Employee
VIII - Background Checks
IX - Sign On Bonuses

331.4 - CONDITIONS OF EMPLOYMENT

To provide employees with information regarding their primary conditions of employment, so that each employee can make his or her best effort to perform the duties of the job assigned and to abide by the personnel policies and procedures of the County.

I - Employment Type
II - Probation
III - Performance Evaluation
IV - Hours of Work
V - Rest Periods and Lunch Breaks
VI - Smoking Prohibited
VII - More than One County Job and Outside Employment
VIII - Personal Information Changes
IX - Personnel Files
X - Release of Employee Information
XI - Legally Mandated Release of Employee Information
XII - Temporary Suspension of County Operations and Closure of Facilities
XIII - Misuse of Official Information
XIV - Remote Work
XV - Employment of Related Persons
XVI - Separation From County Employment

331.4.25 - LEGAL COMPLIANCE

I - Equal Employment Opportunity and Unlawful Harassment
II - Harassment or Discrimination Related to an Elected Official
III - Searches and Workplace Privacy
IV - Drug and Alcohol Free Workplace
V - Workplace Violence
VI - Ethical Standards
VII - Political Activity

331.5 - COMPENSATION

This Policy is intended to describe how the County will conduct compensation administration and related issues (reference G)

I - General Policy
II - Pay Increases
III - Determining Pay
IV - Payroll Advances
V - Overtime
VI - Compensatory Time
VII - On-Call Compensation
VIII - Travel Time
IX - Second Language Compensation
X - Guiding Principle Bonus Awards

331.6 - BENEFITS

This Policy is intended to describe how the County will conduct benefits administration and related issues.  This Policy will serve to inform employees and guide them in the area of benefits provided to them by the County (reference G).

I - General Policy
II - Definitions
III - Effective Date of Benefits
IV - Types of Benefits
V - Types of Leaves

• Administrative Leave
• Bereavement Leave
• Clinic Leave
• Emergency Leave
• Holiday Leave
• Jury Leave
• Military Leave
• Personal Leave Without Pay
• Sick Leave
• Vacation Leave
• Voting Leave

VI - Leave Administration
VII - Affordable Care Act

331.6.24 - FAMILY AND MEDICAL LEAVE

This Policy and Procedure is intended to aid Larimer County in complying with the Family and Medical Leave Act (reference A)

I - General Policy
II - Eligibility
III - Purposes of FMLA Leave
IV - Definition of "Serious Health Condition"
V - Exclusions from the Definition
VI - Continuing Treatment by Health Care Provider
VII - Certification
VIII - Mandatory Use of FMLA Leave
IX - Amount of Leave Available
X - Protections
XI - Return to Work
XII - FMLA Medical Records
XIII - Enforcement of the FMLA

331.7.03 - WORKFORCE RESTRUCTURING

To establish consistent and defined policies for changes in the County's workforce (reference A).  A Decision Maker has the option to do one or more of the following: Reorganization, Reduction in Hours, Furlough, Layoff, or Job Changes.

I - Procedure
II - Reorganization
III - Reduction in Hours
IV - Furlough
V - Layoffs
VI - Employee Notification
VII - Reemployment After Layoff
VIII - Job Changes
IX - Problem Solving Options

331.8 - CORRECTIVE AND ADVERSE ACTIONS; GRIEVANCE PROCEDURE; AND PROBLEM SOLVING PROCESS

To establish a process to review employee performance and conduct and to review Adverse Actions.

I - General Policy
II - Terms
III - Employee Status
IV - Processes
V - Basis for Corrective or Adverse Actions
VI - Performance Expectations
VII - Problem Solving
VIII - Adverse Actions
IX - Grievance

331.10 - INTERNAL COMMUNICATION

This Policy is to identify the role and function of Internal Communications within Larimer County while ensuring that information is disseminated to employees is relevant and appropriate in both content and quality.

I - General Policy
II - Identified Levels of Communication
III - County-Wide Emails

APPENDICES:

• Appendix A: 
  Appointed Employees
• Appendix B: Current Pay Plan
• Appendix C: Benefit Plans Overview

RESOURCES:

• Internal Policies and Procedures
• Governing Policies